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Sub-Properties Management

Overview

Sub-Properties Management handles the individual units within your main properties - the specific spaces that tenants actually rent or buy. This includes apartments, offices, shops, studios, and villas. Each unit has its own rental rates, amenities, and availability status, making it easy to manage your entire portfolio of rentable spaces efficiently.

Page Content

The Sub-Properties page provides detailed management of individual units with a comprehensive layout:

Header Section: A purple gradient header displays "Sub-Properties Management" with your corporate context and unit count, plus an "Add Sub-Property" button and property filter dropdown.

Filter and Search Tools: A white card contains powerful filtering options: - Property filter dropdown to view units by specific property or all properties - Search bar to find units by name or number - Unit type filter (Apartment, Office, Shop, Studio, Villa) - Status filter (Available, Occupied, Under Maintenance, Reserved) - Usage filter (Residential, Commercial, Mixed-use)

Units Grid: A responsive grid displays your units as individual cards, each showing: - Unit name/number and type badge - Unit photo or placeholder image - Parent property name - Unit type with appropriate icon - Status badge with color coding - Size in square feet - Bedroom/bathroom count - Monthly rent amount in AED - Action buttons (View, Edit, Quick Actions)

Unit Detail View: When you click on a unit, you'll see comprehensive information: - Basic Information: Unit name, type, parent property, floor, size, layout details - Financial Information: Monthly rent, yearly estimate, selling price, security deposit - Amenities and Features: Built-in appliances, air conditioning, balcony, parking - Utilities Information: Electricity, water, internet, gas, district cooling details - Current Occupancy: Tenant information, lease dates, contact details

Add/Edit Unit Form: A multi-step form guides you through adding new units: - Step 1: Basic Information (name, type, parent property, size) - Step 2: Layout Details (bedrooms, bathrooms, living areas, kitchen) - Step 3: Financial Information (monthly rent, security deposit, pricing) - Step 4: Amenities and Features (appliances, air conditioning, parking) - Step 5: Utilities (electricity, water, internet, gas connections) - Step 6: Review and Save

How to Use

Viewing Your Units

  1. Select a property from the filter dropdown to see units for a specific building
  2. Choose "All Properties" to view units across your entire portfolio
  3. Use the search bar to find specific units by number or name
  4. Apply filters by unit type, status, or usage to narrow results
  5. Click "View" on any unit card to see detailed information

Adding New Units

  1. Click "Add Sub-Property" in the header
  2. Select the parent property from the dropdown
  3. Fill in unit details including name, type, size, and layout
  4. Set pricing information including monthly rent and security deposit
  5. Add amenities and features that make the unit attractive
  6. Configure utilities and connection details
  7. Upload unit photos to showcase the space
  8. Review and save the unit information

Managing Existing Units

  1. Click "Edit" on any unit card to modify information
  2. Update pricing based on market conditions or tenant feedback
  3. Change unit status as needed (Available, Occupied, Under Maintenance, Reserved)
  4. Add or update amenities to stay competitive
  5. Upload new photos after renovations or improvements

Property Filtering

  1. Select "All Properties" to view units across your entire portfolio
  2. Choose a specific property to focus on units within that building
  3. Use the unit count displayed next to each property name
  4. Clear the filter to return to the all-properties view

Status Management

  1. Available units are ready for immediate rental (green status)
  2. Occupied units have active tenants (blue status)
  3. Under Maintenance units are being renovated or repaired (orange status)
  4. Reserved units are booked but not yet occupied (yellow status)

Example Use Case

Fatima manages a 15-story office building in Business Bay with 60 individual office units. She uses the Sub-Properties section to track each office space. The building has 40 small offices (500 sq ft each), 15 medium offices (1,000 sq ft each), and 5 large offices (2,000 sq ft each). She can quickly see that 45 units are occupied, 10 are available, and 5 are under maintenance. When a new tenant wants to rent a medium office, she filters by "Office" type and "Available" status to show only suitable units, then updates the status to "Reserved" while the lease is being prepared.

Tips

Unit Information Management

  • Use clear unit numbering systems (e.g., 1505 for 15th floor, unit 05)
  • Include detailed descriptions of what makes each unit special
  • Add multiple photos showing different angles and key features
  • Document all amenities and built-in features
  • Keep pricing competitive by researching market rates regularly

Organization Best Practices

  • Group units by their parent property for easier management
  • Use consistent naming conventions across all units
  • Update unit status regularly to maintain accurate availability
  • Archive old or demolished units to keep records clean
  • Maintain detailed records of all unit-related activities

Visual Management

  • Upload high-quality photos that showcase the unit's best features
  • Show different room angles and layouts
  • Include floor plans when available to help tenants visualize the space
  • Highlight key amenities like balconies, parking, or storage areas
  • Update photos regularly, especially after renovations

Financial Management

  • Research market rates regularly to set competitive pricing
  • Adjust pricing based on demand, season, and unit features
  • Offer incentives for longer lease terms to reduce turnover
  • Track rent collection rates to identify payment issues
  • Maintain detailed payment records for each unit

Marketing and Availability

  • Keep unit status updated to avoid double-booking
  • Use descriptive unit names that highlight key features
  • Include area names and nearby amenities in descriptions
  • Respond quickly to inquiries about available units
  • Maintain professional presentation of all unit information

Maintenance and Upkeep

  • Update unit status to "Under Maintenance" when work is needed
  • Document maintenance schedules and completion dates
  • Keep track of maintenance costs per unit
  • Plan maintenance during low-occupancy periods
  • Update unit information after any improvements or changes