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Properties Management

Overview

Properties Management is the foundation of your real estate portfolio in PropXCRM. This section helps you manage all your main properties including buildings, villas, apartments, and commercial spaces. Each property can contain multiple units and connects to your contracts and tenant information, making it easy to track your entire real estate portfolio in one place.

Page Content

The Properties page features a comprehensive layout designed for efficient property management:

Header Section: A purple gradient header displays "Properties" with your corporate context and total property count, plus a prominent "Add Property" button for quick access.

Search and Filter Tools: A white card contains powerful search and filtering options: - Search bar to find properties by name or address - Property type filter (Building, Villa, Apartment, Land, Commercial) - Status filter (Available, Occupied, Under Maintenance, Sold) - Location filter (Dubai, Abu Dhabi, Sharjah, etc.) - Reset button to clear all filters

Properties Grid: A responsive grid displays your properties as individual cards, each showing: - Property name and type badge - Property photo or placeholder image - Complete address with location icon - Property status with color-coded badges - Number of sub-units - Last updated date - Action buttons (View, Edit, Manage Sub-units)

Property Detail View: When you click on a property, you'll see detailed information organized in cards: - Basic Information: Name, type, address, size, year built, owner details - Financial Information: Estimated rent, selling price, market value, currency - Property Details: Bedrooms, bathrooms, parking, amenities, special features - Documents: Title deeds, legal documents, insurance, maintenance records - Sub-units: List of all individual units within the property

Add/Edit Property Form: A multi-step form guides you through adding new properties: - Step 1: Basic Information (name, type, address, size) - Step 2: Property Details (bedrooms, bathrooms, amenities) - Step 3: Financial Information (rent estimates, market value) - Step 4: Legal Information (title deeds, documents) - Step 5: Review and Save

How to Use

Viewing Your Properties

  1. Browse the grid to see all your properties at a glance
  2. Use the search bar to find specific properties by name or address
  3. Apply filters to narrow down results by type, status, or location
  4. Click "View" on any property card to see detailed information
  5. Use the pagination controls at the bottom to navigate through multiple pages

Adding New Properties

  1. Click "Add Property" in the header
  2. Fill in basic information including property name, type, and complete address
  3. Add property details such as bedrooms, bathrooms, and amenities
  4. Set financial information including estimated rent and market value
  5. Upload property photos to showcase your property
  6. Add legal documents like title deeds and insurance papers
  7. Review all information and click "Save" to add the property

Managing Existing Properties

  1. Click "Edit" on any property card to modify information
  2. Update any field including pricing, amenities, or contact information
  3. Change property status as needed (Available, Occupied, Under Maintenance, Sold)
  4. Click "Manage Sub-units" to add apartments, offices, or shops within the property
  5. Upload new photos or documents as needed

Searching and Filtering

  1. Type in the search bar to find properties by name or address
  2. Select property type from the dropdown to filter by Building, Villa, Apartment, etc.
  3. Choose status to see only Available, Occupied, or other status types
  4. Pick location to filter by specific areas like Dubai, Abu Dhabi, etc.
  5. Click "Reset" to clear all filters and see all properties

Example Use Case

Ahmed owns a mixed-use building in Dubai Marina with 20 apartments and 5 retail shops. He uses the Properties section to manage this complex property. He can see at a glance that the building is currently 85% occupied, with 3 apartments and 1 shop available for rent. When a new tenant signs a lease, he updates the specific unit status from "Available" to "Occupied" and links it to the tenant's contract. The financial information shows the building generates AED 180,000 monthly in rent, and he can easily track which units are under maintenance or need attention.

Tips

Property Information Management

  • Use descriptive property names that are easy to identify
  • Include complete addresses with area names for better search results
  • Upload high-quality photos from multiple angles to showcase your properties
  • Keep all information updated, especially pricing and availability status
  • Document all amenities and special features that add value

Organization Best Practices

  • Use consistent naming conventions across all properties
  • Group properties by location or type for easier management
  • Update property status regularly to maintain accurate records
  • Archive old or sold properties to keep your active list clean
  • Maintain detailed records of all property-related activities

Search and Discovery

  • Use keywords in property names that tenants might search for
  • Include area names in property descriptions for better discoverability
  • Tag properties with relevant terms like "beachfront," "metro access," or "parking"
  • Keep addresses standardized and complete
  • Regular data cleanup helps maintain search accuracy

Visual Management

  • Upload multiple photos showing different rooms and angles
  • Use consistent photo styles and lighting for a professional look
  • Include floor plans when available to help tenants visualize the space
  • Highlight key amenities and features in your photos
  • Update photos regularly, especially after renovations or improvements

Financial Tracking

  • Set realistic rent prices based on market research
  • Update pricing regularly to stay competitive
  • Track maintenance costs and factor them into your pricing
  • Monitor occupancy rates to identify underperforming properties
  • Use financial data to make informed investment decisions