Skip to content

Contracts Management

Overview

Contracts Management handles all rental and sales agreements for your properties. This is where you create, track, and manage contracts for both short-term and long-term rentals, as well as property sales. It's the core of your revenue generation and ensures legal compliance with UAE real estate regulations.

Page Content

The Contracts page provides comprehensive contract management with a professional layout:

Header Section: A purple gradient header displays "Contracts Portfolio" with your corporate context and contract count, plus an "Add Contract" button for quick access.

Search and Filter Tools: A white card contains powerful search and filtering options: - Search bar to find contracts by party, property, or contract number - Contract type filter (Rent Short, Rent Long, Buy, Sell) - Status filter (Active, Expired, Pending, Cancelled) - Property filter to view contracts for specific properties - Party filter to view contracts for specific tenants or buyers - Date range picker for custom date filtering

Contracts Table: A detailed table displays all contracts with sortable columns: - Contract Number: Unique identifier for each contract - Type: Contract type with color-coded badges - Property: Property name and specific unit - Party: Tenant or buyer name - Start Date: Contract start date - End Date: Contract end date - Amount: Monthly rent or sale price - Status: Current status with color coding - Actions: View, Edit, and PDF generation buttons

Contract Detail View: When you click on a contract, you'll see comprehensive information: - Basic Information: Contract number, type, property, party, dates - Financial Information: Monthly rent, security deposit, payment terms, late fees - Terms and Conditions: Lease terms, renewal options, termination clauses - Payment History: Payment schedule, received payments, outstanding amounts - Documents: Contract PDF, signed agreements, supporting documents

Add/Edit Contract Form: A multi-step form guides you through creating contracts: - Step 1: Contract Type Selection (Rent Short, Rent Long, Buy, Sell) - Step 2: Property Selection (choose property and specific unit) - Step 3: Party Selection (select tenant or buyer) - Step 4: Contract Terms (dates, amounts, payment terms) - Step 5: Additional Terms (renewal options, termination clauses) - Step 6: Review and Generate PDF

How to Use

Viewing Your Contracts

  1. Browse the table to see all contracts at a glance
  2. Use the search bar to find specific contracts by number, party, or property
  3. Apply filters by type, status, property, or party to narrow results
  4. Click "View" on any contract to see detailed information
  5. Use column sorting to organize contracts by date, amount, or status

Creating New Contracts

  1. Click "Add Contract" in the header
  2. Select contract type (Rent Short for 1-11 months, Rent Long for 12+ months, Buy, or Sell)
  3. Choose property and unit from the available options
  4. Select party (tenant or buyer) or create a new party profile
  5. Set contract terms including dates, amounts, and payment schedule
  6. Add special conditions and renewal options
  7. Generate contract PDF for official documentation
  8. Save and send the contract to all parties

Managing Existing Contracts

  1. Click "Edit" on any contract to modify terms
  2. Update contract terms as needed (with proper approvals)
  3. Change contract status (Active, Expired, Pending, Cancelled)
  4. Track payments and update payment records
  5. Generate receipts for received payments

Contract Renewal Process

  1. Identify expiring contracts using the status filter
  2. Review current terms and tenant payment history
  3. Contact tenant to discuss renewal options
  4. Create new contract with updated terms
  5. Mark old contract as expired and activate new contract

Payment Management

  1. Track payment schedules for all active contracts
  2. Record received payments and update payment status
  3. Generate receipts for all payments received
  4. Monitor overdue payments and follow up as needed
  5. Update payment methods and terms as required

Example Use Case

Layla manages a portfolio of residential and commercial properties. She uses the Contracts section to track all her rental agreements and sales contracts. When a new tenant, Ahmed, wants to rent a 2-bedroom apartment for 2 years, she creates a "Rent Long" contract, selects the specific apartment, links it to Ahmed's party profile, sets the monthly rent at AED 8,000, and generates a professional contract PDF. She can easily track his payment history, see when his contract expires, and set up automatic reminders for renewal discussions.

Tips

Contract Creation Best Practices

  • Use clear, simple language that all parties can understand
  • Include all necessary terms and conditions
  • Set realistic payment terms based on market conditions
  • Include renewal options to encourage long-term relationships
  • Document any special conditions or agreements

Payment Management

  • Set up automatic payment reminders before due dates
  • Track payments regularly and update records promptly
  • Follow up on late payments professionally and promptly
  • Maintain detailed payment records for accounting purposes
  • Offer multiple payment methods for tenant convenience
  • Stay updated on UAE real estate laws and regulations
  • Use approved contract templates that comply with local laws
  • Verify all required documents before finalizing contracts
  • Maintain proper records for legal and tax purposes
  • Seek legal advice when dealing with complex situations

Customer Service

  • Communicate clearly with all parties about contract terms
  • Respond promptly to contract-related inquiries
  • Provide excellent service to maintain good relationships
  • Handle disputes professionally and fairly
  • Keep all parties informed about important changes

Document Management

  • Generate professional contract PDFs for all agreements
  • Store all contract documents securely
  • Maintain backup copies of all important contracts
  • Organize contracts by type, date, and property
  • Regular review and cleanup of old contracts

Renewal and Retention

  • Identify expiring contracts well in advance
  • Contact tenants early to discuss renewal options
  • Offer competitive terms to encourage renewals
  • Track tenant satisfaction and address concerns
  • Use contract data to improve tenant retention

Financial Tracking

  • Monitor contract performance and revenue generation
  • Track payment collection rates and identify issues
  • Use contract data for financial planning and forecasting
  • Maintain accurate records for tax and accounting purposes
  • Regular review of contract terms and market rates